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City Council Meeting

March 12, 2018

Agenda 6:45 p.m.
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the February 26, 2018 meeting.

Motion:
Motion whether or not to approve the Minutes as printed.
Documents:
  1. Minutes 022618.pdf
6.

Minutes of the Executive Session of February 26, 2018.

Motion:
Motion whether or not to approve the Executive Session minutes.
7.

Update Rock Island by Mayor Thoms

8.

Presentation of the Financial Management Report for the Fourth Quarter 2017

9.

Proclamation declaring March 12, 2018 as Chrislyn Carr Day.

10.

Mayor Thoms will close the regular meeting and open a Public Hearing for comments on the City of Rock Island's Citizen Participation Plan.


Mayor Thoms will close the Public Hearing and reconvene the regular meeting.
11.

A Special Ordinance authorizing the acquisition of thirty (30) permanent and temporary right-of-way parcels for the 38th Street Resurfacing Project in the amount of $16,896.00.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
12.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $16,651.37 to David Morrison of Rock Island, IL for legal services rendered from November 17, 2017 through February 28, 2018.

Motion:
Motion whether or not to accept the report and authorize payment as recommended.
RC
Roll Call vote is needed.
b.

Report from the Public Works Department regarding payment in the amount of $12,552.74 to Miller Trucking & Excavating of Silvis, IL for an emergency water main repair at 4000 4th Street.

c.

Report from the Public Works Department regarding payment in the amount of $15,483.62 to Miller Trucking & Excavating of Silvis, IL for an emergency water main repair at 1313 43rd Street.

d.

Report from the Public Works Department regarding payment #5 in the amount of $404,429.40 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from January 22, 2018 through February 26, 2018.

Motion:
Motion whether or not to accept the reports and authorize payments as recommended for Claims items b through d.
RC
Roll Call vote is needed.
13.

Claims for the weeks of February 23 through March 1 in the amount of $1,084,580.17 and March 2 through March 8 in the amount of $706,765.64; and payroll for the weeks of February 12 through February 25 in the amount of $1,487,724.10.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
14.

Report from the Public Works Department regarding the Coast Guard Auxiliary lease renewal agreement at Sunset Marina for the term beginning April 1, 2018 through March 31, 2019.

Motion:
Motion whether or not to approve the lease renewal as recommended and authorize the City Manager to execute the lease agreement.
RC
Roll Call vote is needed.
15.

Report from the Public Works Department regarding an amended Resolution appropriating $821,133.50 of Motor Fuel Tax funds for street maintenance in 2016.

Motion:
Motion whether or not to adopt the amended resolution as recommended.
RC
Roll Call vote is needed.
16.

Report from the Public Works Department regarding an amended Resolution appropriating $584,503.84 of Motor Fuel Tax funds for street maintenance in 2017.

Motion:
Motion whether or not to adopt the amended resolution as recommended.
RC
Roll Call vote is needed.
17.

Report from the Parks and Recreation Department regarding a Highway Resolution for the closure of 1st Avenue between 17th Street and 20th Street on Tuesday, July 3, 2018 from 10:00 a.m. to 11:00 p.m., along with a rain date of Wednesday, July 4, 2018, and a flood date in September if needed for a Fireworks Display and Concert at Schwiebert Riverfront Park.

Motion:
Motion whether or not to approve the street closing as recommended and adopt the resolution.
RC
Roll Call vote is needed.
18.

Report from the Finance Department regarding an adjustment to the CY 2018 Budget recommending increasing the General Fund (101) by $267,834.00, the Community Economic Development Fund (207) by $506,857.05, the MLK Community Center Operations Fund (211) by $20,000.00, and the Park and Recreation Fund (555) by $30,934.63 through a transfer from the Gaming Fund (223).

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
19.

Report from the Finance Department regarding an adjustment to the CY 2018 Budget increasing the Martin Luther King Jr. Activity Fund (901) by $69,372.38 through the carry-over of unused grant funds from CY 2017 to CY 2018.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
20.

Report from the Public Works Department regarding a request from QC Coffee and Pancake House to install a vinyl fabric and aluminum framed vestibule within the 3rd Avenue and 19th Street right-of-ways at 1831 3rd Avenue.

Motion:
Motion whether or not to approve the installation request as recommended with installation after the City completes the necessary pedestrian access work, and subject to submission of proof of insurance and a recordable agreement as stated in the report.
RC
Roll Call vote is needed.
21.

Other Business

22.

Executive Session:


5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

5 ILCS 120/2 (c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body  (or legal counsel for the public body).

5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.

Motion:
Motion whether or not to go into Executive Session for the exceptions cited.
RC
Roll Call vote is needed.
23.

Motion to Adjourn

Adjourn to 6:45 p.m., Monday, March 26, 2018.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.