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City Council Meeting

February 26, 2018

Agenda 6:45 p.m.
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the February 12, 2018 meeting.

Motion:
Motion whether or not to approve the Minutes as printed.
Documents:
  1. Minutes 021218.pdf
6.

Minutes of the Executive Session of February 12, 2018.

Motion:
Motion whether or not to approve the Executive Session minutes.
7.

Update Rock Island by Mayor Thoms

8.

Proclamation declaring the week of March 4 through March 10, 2018 as Women in Construction Week.

9.

Proclamation declaring the safety of our children and youth as a high priority.

10.

A Special Ordinance granting a Special Use Permit at 2832 5th Street.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
11.

A Resolution approving an amended employment agreement with the City Manager and authorizing the Mayor to execute the contract documents.

Motion:
Motion whether or not to adopt the resolution.
RC
Roll Call vote is needed.
12.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $21,901.06 to HCC-SIR of Detroit, MI for General Liability claim.

b.

Report from the Information Technology Department regarding payment in the amount of $11,309.00 to DLT Solutions, Inc. of Hernden, VA for the Autodesk annual subscription.

c.

Report from the Information Technology Department regarding payment in the amount of $28,079.14 to Harris Govern of Chicago, IL for the annual maintenance contract for business licenses, permits, and inspection system software.

Motion:
Motion whether or not to accept the reports and authorize payments as recommended for Claims items a through c.
RC
Roll Call vote is needed.
d.

Report from the Public Works Department regarding payment #4 in the amount of $240,516.64 to Langman Construction, Inc. of Rock Island, IL for the Outfall 006 Basin Separation Project for services provided from December 2, 2017 through January 5, 2018.

e.

Report from the Public Works Department regarding payment #6 in the amount of $339,736.49 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from January 1, 2018 through January 31, 2018.

Motion:
Motion whether or not to accept the reports and authorize payments as recommended for Claims items d and e.
RC
Roll Call vote is needed.
13.

Claims for the weeks of February 9 through February 15 in the amount of $786,607.05, February 20 in the amount of $144.27, and February 16 through February 22 in the amount of $393,878.57; and payroll for the weeks of January 29 through February 11 in the amount of $1,500,185.27.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
14.

ACH Payments for the month of January 2018 in the amount of $4,595,068.79.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
15.

Purchase Card Claims for the period from December 27, 2017 through January 26, 2018 in the amount of $62,382.04.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
16.

Report from the Public Works Department regarding the purchase of thirty (30) permanent and temporary right-of-way parcels for the 38th Street Resurfacing Project in the total amount of $16,896.00.

Motion:
Motion whether or not to approve the purchase as recommended based on the terms as stated in the report and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding bids for the purchase of 160,000 paper yard waste bags for the 2018 Free Leaf Pickup Program, recommending the bid be awarded to Pabco Industries, Inc. of Newark, NJ in the amount of $54,240.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the purchase.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding the 2018 Sod Replacement and Tree Program, recommending extension of the 2017 Sod Replacement and Tree Program maintenance contract with Greenspace Associates, Inc. of Bettendorf, IA in order to perform the required maintenance through 2018.

Motion:
Motion whether or not to approve the contract extension as recommended.
RC
Roll Call vote is needed.
19.

Report from the Community and Economic Development Department regarding terms of a proposed development agreement with Matt Stern for financial assistance for the redevelopment of 309, 311, and 313 20th Street.

Motion:
Motion whether or not to approve the terms as recommended, direct staff to work with legal counsel to draft a development agreement subject to minor attorney modifications, and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
20.

Report from the Community and Economic Development Department regarding proposed changes to the Commercial Industrial Revolving Loan Fund Program (CIRLF).

Motion:
Motion whether or not to approve the proposed changes to CIRLF policies and procedures as recommended.
RC
Roll Call vote is needed.
21.

Report from the Community and Economic Development Department regarding proposed policies for the Community Garden Program.

Motion:
Motion whether or not to approve the proposed community garden program policies as recommended.
RC
Roll Call vote is needed.
22.

Report from the Mayor recommending reappointments to the Martin Luther King Jr. Board, the Health Code Board of Appeals, and the Fire and Police Commission.

Motion:
Motion whether or not to approve the reappointments as recommended.
23.

Report from the City Clerk regarding Plaza events for the upcoming 2018 season, requesting a waiver of permit fees for The Smoking Dog's Gamma Alpha Beta Camp Kesem fundraiser on Saturday, March 24, 2018 and Gilda's Club Quad Cities Gilda's Run for Laughs 5K and 1 Mile Fun Run on Saturday, April 28, 2018.

Motion:
Motion whether or not to approve the events and waiver of fees as recommended.
24.

Report from the City Clerk regarding Plaza events for the upcoming 2018 season from RIBCO, Inc., Steve's Old Time Tap, The Daiquiri Factory, and The District.

Motion:
Motion whether or not to approve the submitted Plaza events for 2018 as recommended, subject to complying with all liquor license regulations, and subject to being closed down early if complaints are received.
25.

Report from the City Clerk regarding an application and Resolution for the Cornbelt Running Club to hold their Quad Cities Distance Classic Half Marathon and 5K Road Races on Sunday, May 13, 2018 from 7:30 a.m. to 10:30 a.m.

Motion:
Motion whether or not to approve the event as recommended and adopt the resolution.
RC
Roll Call vote is needed.
26.

Other Business

27.

Executive Session: 5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives.

Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
28.

Motion to Adjourn

Adjourn to 6:45 p.m., Monday, March 12, 2018.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.